REGISTRATION POLICIES & WAIVERS

Code of Conduct  
This event is convened for the purpose of professional development and to facilitate collaboration, the exchanging of ideas, sharing best practices, and enhancing surgical outcomes. 
 
The AAFPRS Foundation expects that everyone who participates in this event will be respectful of other attendees, industry partners, spouses or guests, hotel employees (all others they meet), and will alert AAFPRS staff or security of any dangerous situations or anyone in distress. 

We remind AAFPRS meeting participants that all professional ethics and norms apply as standards of behavior and interaction at this event.  

Check-In & Badge Pick-Up
Upon arrival, please stop by the Registration Desk to receive your name badge and other meeting materials. If you have a question, concern, or need assistance during the meeting, please stop by registration. AAFPRS staff is available to help you locate sessions and answer any questions you may have.

Registration is open during the following hours:

Wednesday, October 25
4:30 PM–6:30 PM

        Friday, October 27
7:00 AM–6:30 PM
Thursday, October 26

7:00 AM–6:30 PM

   Saturday, October 28
7:00 AM–6:30 PM
     

Name Badge Policy 

For security reasons, name badges are required for admission to all AAFPRS Foundation events, including education sessions, hands-on workshops, social/networking events, and the Exhibit Hall. When in the meeting space, please wear your badge so that it is visible at all times. 
  • Sharing or misuse of name badges, login credentials, presentation links, or any method of assisting unauthorized persons to gain access to any AAFPRS Foundation event is strictly prohibited. 
  • Lost badges should be reported to the Registration staff. 
  • For safety reasons, please remove your badge when you are outside of AAFPRS’ meeting and facilities or when venturing out into the local area. 
Badge Scanning
Your name badge has a QR code that contains your contact information, including your email address. You may present your badge to be scanned by exhibitors so that they may provide you with information on their products or services. By giving an exhibitor your badge to scan you are giving them consent to contact you. It is your decision whether to present your badge for scanning. Once you have shared your information with an exhibitor, its use will be governed by that company’s privacy policies.

Privacy & Access to Your Information
 Your privacy is important to us. Our Privacy Policy describes what information we collect, how it is used, how you can control the use of your data and certain other matters. Our privacy policy can be found on our website, www.aafprs.org. Please contact us at info@aafprs.org with any questions or concerns about our Privacy Policy or any communications you receive from us.

AAFPRS and its official conference hotels will provide one another with access to basic conference attendee/hotel guest reservation information pertaining to registered attendees/hotel guests (e.g., attendee/guest names and number of hotel room nights). This exchange of information assists with event planning and enables AAFPRS to ultimately secure favorable discounted hotel rates for attendees. By registering for this event, you consent to such sharing of information.

Accessibility/ADA Compliance 
 If you require special assistance, auxiliary aids, or other reasonable accommodations to fully participate in this event, please indicate those needs during the registration process. Any information regarding your request will remain confidential. 

Photography/Filming Release 
 AAFPRS has secured a Photographer/Videographer to take photos, document and capture official conference events and activities, including, but not limited to, educational sessions, networking breaks and receptions and the Exhibit Hall. These photos are for AAFPRS use only and may appear on the Academy’s website or in newsletters, conference brochures, social media outlets, and/or other promotional materials. 
 
By registering and attending this event, you understand and agree that your image, likeness, name, voice and/or words may be captured in photographs or recordings taken during the meeting and grant AAFPRS unrestricted permission to use, publish, display, reproduce, copy and distribute such image, likeness, name, voice and/or words in AAFPRS-related publications, including social media and the website. Please note that such photos/recordings will not include actual content, slides or video contained within speaker presentations. 
 
No-Recording or Photography | Patient Privacy 
To protect confidential, proprietary, personal information, images and/or private discussions, taking unauthorized photos or recording lectures, presentation slides, exhibit booths, and/or conversations between attendees, speakers, exhibitors, is prohibited. 

Other than personal photos or selfies, filming, photography, screen grabs or video capture of any portion of this event, including patient photos, surgical videos, presentation slides and/or written content is strictly forbidden.
 
  • Furthermore, by registering for this event, participants agree to hold in strictest confidence any protected health information that may be revealed. 

Health and Safety | Assumption of Risk 

The AAFPRS Foundation is thrilled to host the International Symposium of Facial Plastic Surgery as an in-person event. While we will make reasonable efforts to reduce the risk of COVID-19 transmission on site, we cannot guarantee that attendees will not become exposed to or infected with the virus as a result of attending in this meeting.

 

  • The AAFPRS Foundation strongly encourages all attendees to be tested for COVID prior to traveling to the meeting, even if fully vaccinated.  

  • We also encourage all eligible meeting participants to be fully vaccinated and boosted prior to traveling to this meeting.

  • By registering for this meeting, you agree that you will not attend if you are experiencing, or within 10 days prior to the event have experienced, signs or symptoms of COVID-19. You also agree not attend if you believe you may have been exposed to a confirmed or suspected case of COVID or have been diagnosed with COVID-19 and are not yet cleared as non-contagious by state or local public health authorities or the health care team responsible for your treatment. 

  • By registering for this event, you acknowledge and understand the inherent risk of exposure to and/or the contraction of the COVID-19 virus and voluntarily assume all risks related to exposure to COVID-19.

Cancellation & Refund Policy
All cancellations must be made in writing to education@aafprs.org.

  • A full refund, less a 25% processing fee per registrant, will be granted for cancellation requests received on or before August 31, 2023.

  • A 50% refund is available for cancellations received between September 1 and October 6, 2023. Refunds will not be granted after this date. No-shows are responsible for full payment.

  • Participants acknowledge that the refund policy set forth above (as applicable) is the sole remedy in respect to an attendee registration cancellation.